20 February 2019
Christ Church Lille AGM News Special
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Dear [subscriber:firstname | default:reader]
Welcome to our special AGM news, you can find out all about the AGM, and how and why we are renewing our electoral roll.
Our regular weekly newsletter will be issued on Friday as usual.
Read on ... and if you still have questions, please get in touch.
We apologise that some of the links in this newsletter didn't work, we have updated and hope that the links work this time!
What is the AGM?
  • It's the annual meeting of members to approve the accounts, and to elect church officers. In order to take part and to vote, you need to be on the electoral roll (see below).
  • At the AGM, there are reports about the previous year, including the accounts, and plans for the year to come.
  • Details of how to be a candidate for Churchwarden or member of the Church Council are on our website on this page. You can also read what their duties are, but don't hesitate to ask if you have questions.
What is the electoral roll?
  • This is the basic list in every chaplaincy or parish in the Church of England of all those entitled to vote in elections. Our Diocese is the Diocese in Europe, and the rules apply to all Dioceses.
    Members of the electoral roll can vote, and they can stand for election to the Church council.
  • It is also the basis for calculations on how much we pay to (1) the Archdeaconry and (2) the Diocese in Europe. Chaplaincies with more members pay a larger contribution.
I'm already on the electoral roll, do I need to do anything?
  • Yes, this year (2019), like everyone else, we have to completely renew the electoral roll from scratch. Previous forms will no longer be valid.So if you want to stay a member, and vote at the AGM, or maybe belong to the church council, you will have to sign up again. There is a link to all the forms at the end of this mail.
Who can be on the electoral roll?
  • Baptised adults (over 16 years) who have worshipped regularly at
    Christ Church Lille for at least six months and are committed to being part of the life of the church at least for the next 6 months.
  • The electoral roll form gives more details.
Why sign up for the electoral roll?
  • Enrolment is a way of saying....“I belong”, it's not just about hierarchy and governance. But everybody is welcome at Christ Church Lille whether you are on the electoral roll or not. Lots of people (students for example) are not here long-term and it's quite understandable that they are not on the electoral roll. They can make sure their voice is heard through another member and by speaking to someone on the council.
What do you do with the information I give you?
  • We are extremely careful about data privacy. For example:
- we never share information unless you say we can
- we do not send personal information by email, which is open to all and can be hacked
- we do not keep printed copies of data which could be shared without your knowledge
- we have a secure address book online, protected by Church Box.
  • If you sign up on the electoral roll, your name will be displayed in church for 15 days before the AGM, this is a legal requirement. In the old days, we had to display names, addresses and other details, but we don't do that any more, just your name.
Please see the electoral roll privacy notice.
But if you are a church officer, you will necessarily be contacted because of your role in the church.

Documents you need

Please print off your own copy of the form, complete it and hand it in at church. There will be some copies for people without printers, but it is really helpful for us if you can print your own, thank you.

Finally

Note the date of the AGM: 31 March 2019. If you can't be there, you can vote by proxy (see the information page).
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